For independent estheticians
Spa Management Software Built Around the Treatment Room
Booking, payments, records and reporting come in one plan, and every serious platform covers that. SpaSphere is built around the treatment room: your assessment and SOAP notes become your client's skin plan, a visit summary you can send, and the next session in her treatment plan.
$139/mo, one plan · No commissions · No marketplace · Cancel anytime
What all-in-one spa software should include
- Booking and scheduling: self-serve booking, deposits, reminders, and easy calendar controls.
- Client record management: Skin SOAP notes, intake forms, and treatment history in one profile.
- Payments and checkout: online and in-spa payments, gift cards, and package handling.
- Growth insights: analytics, rebooking signs, and repeat-client tools that support steady revenue.
Everything you need - nothing you don't
One platform replaces the tool stack. One login, one fee.
Treatment Plans & Journeys
- Treatment plan builder
- Session tracking & spacing
- Treatment Plan pricing & deposits
Booking & Payments
- 24/7 online booking
- Deposits, prepayment & tips
- Stripe-powered checkout
Client Records
- Skin SOAP notes
- Digital intake & consent forms
- Visit history & internal notes
Your Website
- Branded booking site
- Online product store
- Fitzpatrick skin type quiz
Sophie & Insights
- Daily brief & client insights
- Rebooking reminders
- Pricing guidance for your area
Business Ops
- Inventory (retail + backbar)
- Team scheduling & permissions
- Analytics & reporting
Esthetician-first operations
SpaSphere is designed around esthetician work, not generic salon or fitness tools. That means treatment notes, care-plan progress, and practical automation are built into the core product.
Start here: treatment plans, analytics dashboard, and software comparisons.
If you are moving from larger systems, compare Mindbody alternative, Zenoti alternative, and BLVD alternative.
Signs you have outgrown too many separate tools
- Client data is duplicated: notes, forms, and booking details live in separate systems.
- Reporting is manual: you export from multiple tools to understand one week of performance.
- Revenue leakage is unclear: no-shows, underused capacity, and unclaimed follow-ups are hard to pinpoint.
- Support load grows: your team spends too much time answering tool mismatch issues for clients.
- Brand consistency breaks: booking, checkout, and follow-up feel like different companies.
When these symptoms appear, all-in-one spa management software can take the work of juggling tools off your plate.
Booking is where the visit starts
The platform layer is table stakes. What SpaSphere is built around is what you learn in the treatment room, and where it goes next.
Covered by every serious platform
Included
Stripe, no SpaSphere markup
Email and SMS
Built around your treatment room
Prefill from her last visit
Shared by email, link and portal
Sent when you choose
Next-session-ready email
Included
See detailed comparisons:
What to check before you switch
- Check esthetician-specific tools: Skin SOAP notes, treatment plans, and client-level care history.
- Check clear pricing: base plan, add-ons, onboarding, and payment-related costs.
- Test booking-to-checkout flow on mobile and desktop using real services from your menu.
- Review what migration includes: client import, service recreation, policy mapping, and go-live support.
- Ask for clear results: fewer no-shows, more rebooking, and time saved on admin.
If you are still deciding between options, compare esthetician booking software and spa loyalty software requirements against your main business goals.
30-day switch plan for spa management software
- Week 1: move client records, services, and business policies. If you switch to SpaSphere, our team does this within 48 hours.
- Week 2: configure booking, reminders, payments, and reporting dashboards with live settings.
- Week 3: run test bookings and checkout scenarios to catch issues before launch.
- Week 4: go live, monitor booking and repeat-client numbers, and improve based on real use.
One plan. The whole platform.
No tiers. No per-booking fees. You never upgrade to unlock a feature.
Everything plan
Billed monthly. No contracts.
- Unlimited treatment plans
- Online booking with deposits
- Skin SOAP notes & client records
- Branded website & online store
- Rebooking reminders & Sophie Daily Brief
- Inventory, team & analytics
Real estheticians. Real businesses.
“I built my entire website myself with very little tech experience, and it actually feels aligned with how I work and how I want clients to experience my business.”
Corinna K.
Launched her branded site in 1 day
Common questions
Spa management software puts booking, scheduling, payments, client records, reporting, and communication into one system instead of requiring separate apps for each.
Yes. It works for independent estheticians and small teams, including boutique spa and med spa setups. Up to four people are included in the plan.
Both handle booking and payments well. SpaSphere is built around the treatment room - SOAP notes, skin assessments that become your client's skin plan, and multi-session treatment plans - at $139/mo, one plan with four team members.
Yes. Our team moves everything for you within 48 hours: clients, services, products, and appointment history. From Vagaro, GlossGenius, or Square, client notes, SOAP notes, and treatment photos come across too. If you'd rather do it yourself, you can import by CSV or use Import From Anywhere to map a file exported from any platform.
Everything. Full access to all features for $1 the first month, then $139/mo. No feature tiers, and the extras are optional. Cancel anytime before your second month.
Never. SpaSphere charges one monthly plan - $139/mo. Card payments run at Stripe's standard rates with no SpaSphere markup. No per-booking fees, no marketplace commissions, no revenue sharing.
Yes. You can track bookings, revenue, repeat client trends, and client behavior from built-in dashboards. The AI daily brief highlights what to focus on each morning.
Stop running your spa across five different apps.
Try SpaSphere for $1 for 30 days. One plan for booking, payments, and the skin plans and visit summaries your clients take home.
Full access · No feature gates · Cancel anytime